Administrative Forms

• Address and Name Change – Health Benefits
• Address Change – Payroll (submit a W-4/MW-507 and health benefits address change)
• Federal W-4 (2024) SMCM Withholding/Employee Address Update
• Federal W-4 (2024) Instructions
• MD MW507 (2024) SMCM Withholding Exemption Certificate/Employee Address Update
• MD MW507 (2023) Instructions
• MD MW507M (2024) Exemption from Maryland Withholding Tax for a Qualified Civilian Spouse
• DC D-4 (2024) SMCM Withholding Allowance Certificate/Employee Address Update – DC Residents only
• DC D-4 (2024) Instructions
• WV IT 104 (2024) SMCM Withholding Exemption Certificate /Employee Address Update – WV Residents only
• WV IT 104 (2019) Instructions
• Disciplinary Formal (Oral) Warning
• Disciplinary Suspension
• Disciplinary Warning
• Disciplinary Notice of End of Employment
• Employee Handbook Acknowledgement
• Employee Internal Complaint Form
• Family Medical Leave Request (FMLA)
• Grievance and Appeal
• Grievance and Appeal (Non-union employees)
• Record of Counseling
• Voluntary Race/Gender Self-Identification Form
• Voluntary Self-Identification of Disability
• Voluntary Veteran Self-Identification Form

Contractual Payroll Services Agreements

• Contractual Administrative Services Agreement
• Contractual Faculty Services Agreement

Employee Review/Evaluation Forms, Schedule, and Training Information

• Annual Review – Staff
• Mid-Year and Administrative 6-Month Review
• Employee Review Schedule
• Supervisor Review/Evaluation Training presentation

Hiring Forms

• Vacancy form with Criminal Background Check Information
• Criminal Background Check Authorization Form
• New Hire Form (full-time regular admin/staff)
• Transfer Form (full-time regular admin/staff transferring to another full-time regular position on campus)
• Release of Reference Information Form

Health Benefit Forms

• Health Benefits Enrollment Form – Regular Employees
• Health Benefits Enrollment Form – Contractual Employees
• Metlife Insurance Beneficiary Form
• State of Maryland Retirement Beneficiary Form 4
• State of Maryland Retirement Plan Selection
• State of Maryland Retirement Election Waiver -Form 60

Payroll Forms

• 311 Admin
• 311 Faculty
• 311 Staff
• 311 Student
• 311 Work Study Student
• 311 HSMC Admin
• 311 HSMC Staff
• Certification Form for Bereavement Leave
• Computer Usage Policy
• Direct Deposit Form – SMCM  MUST BE COMPLETED ONLINE then sent to HR
            (For SMCM Agency Code is 360400, Agency Name is St. Mary’s College of Maryland RG=Regular Payroll; CT=contractual payroll)
• Direct Deposit Form – HSMC  MUST BE COMPLETED ONLINE then sent to HR
  (For HSMC Agency Code is 230201, Agency Name is Historic St. Mary’s City)
• Drug Test Non-Sensitive Letter and Acknowledgement – SMCM
• Drug Test Non-Sensitive Letter and Acknowledgement – HSMC
• Drug Test Sensitive Letter and Acknowledgment (Public Safety Only)
• Essential Administrative Pay
• Holiday Pay Authorization
• I-9 Form (print double sided)   and   I-9 Instructions
• Leave Request Form
• Leave – Faculty Sick Leave Report
• Leave Request – HSMC Sick and Safe Leave
• Leave Request – SMCM Sick and Safe Leave
• Maryland New Hire Registry HSMC
• Maryland New Hire Registry SMCM
• Overtime Form
• Questionnaire
• Sexual Misconduct Policy Acknowledgement
• Software Code of Ethics (HSMC)
• Software Code of Ethics (SMCM)
• Substance Abuse Policy Acknowledgement

Tuition Benefits Forms

• Tuition Waiver Form – Employee
• Tuition Waiver Form – Dependent
• Tuition Exchange Form
• Tuition Remission Form, Affidavit, and Tax Chart

Staff Salary

• Staff Salary Plan

Supplemental Retirement Forms

• TIAA CREF – 403 (b)
• TIAA CREF – 457 (b)

Worker’s Compensation, Travel, and Injury

• Worker’s Compensation (CEIWC)
• First Report of Injury Form
• Travel Expense Form
• Physician’s Evaluation Form – Return to Work

Policies

• Academic Year Employee Pay Policy
• Affirmative Action Policy
• Bullying in the Workplace
• Child Abuse and Neglect
• Computer Usage
• Computer Usage – HSMC
• Criminal Background Check Policy and Guidelines
• Drug Test Policy
• Drug Test Policy – HSMC
• Email Use Policy
• Employee to Employee Leave Donation
• Employment of Foreign Nationals Policy
• Entering Student Rooms Policy
• Executive Order – Code of Fair Employment Practices
• Executive Order – Domestic Violence and the Workplace
• Executive Order – Substance Abuse
• Family Medical Leave Policy and  Family/Medical Leave Request Form
• Leave Accrual and Use Policy
• Liberal Leave
• Non-Discrimination Policy
• Non-Discrimination Procedures
• On-Call Policy
• Organ Donation Leave
• Parental Leave Policy and Agreement for Faculty
• Parental Leave Policy  and Agreement for Staff
• Pets and Other Animals
• Pregnant/Parenting Students
• Policy for Termination Without Cause
• Reasonable Accommodation – Pregnant and Working
• Reasonable Accommodation Policy and Procedures
  * Reasonable Accommodation Request Form
  * Reasonable Accommodation Employer Review Form
• Reinstatement Policy
• Retirement Policy
• Sexual Harassment in the Workplace
• Policy Against Sexual Harassment  and Grievance Process to Resolve Complaints Of Sexual Harassment
• Sexual Misconduct Acknowledgement
• Substance Abuse Policy and Substance Abuse Acknowledgement
• Telework Policy and Procedures
  Telework Eligibility Checklist
  Telework Request Form
  Telework Agreement
• Title IX
• Use of College and State Property
• Whistleblower