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Procurement Requirement Table 6

Library Collections

Revised: effective July 1, 2002.

Cost Oral Bids Written Bids Advertise Library PO Signature on Requisition Fund Availability Certification on Requisition Required Signatures on Purchase Order or Contract
<=$10K 1 No No Yes N/A N/A Vice President for Communications and New Initiatives or designee
>$10K<=$25K No 2 10 Days No Bdgt. Mgr. Dir. of Budget Vice President for Communications and New Initiatives and Purchasing Agent
>$25K<=$50K No 3 10 days No Bdgt.Mgr Dir. of Budget Vice President for Communications and New Initiatives and Dir. of Contracts
>$50K-<=$100K No 3 20 Days No Bdgt.Mgr Dir. of Budget Vice President for Communications and New Initiatives and Vice President of Business and Finance
>$100,000 No 3 20 Days No Bdgt. Mgr. VP for Business & Finance VP for Business & Finance (after PRC approval) and Vice President for Communications and New Initiatives
Note 1: All quotes for Library Collections > $10,000 must be advertised and requested through the purchasing office.
Note 2: Basis of award is low bid. Basis of award for Request for Proposals (RFP) to be either 50% technical/50% price or 60% technical/40% price.
Note 3: All sole-source or single bid procurements over $10,000 must be approved by the VP for Business & Finance or Designee.
Note 4: With appropriate authorization, awards based on competitive solicitations conducted by other federal, state or county agencies may be made by the College providing the contract is open at the time the College intends to make the award (e.g., existing UMS or Maryland State contracts).
Note 5: All procurements >$100,000 must be approved by the PRC and reported to the Finance, Investment and Audit Committee. Capital expenditures =>$200,000 require approval by the BPW.